Arranging a virtual meeting – Few dos and don’ts of video conferencing Feb 23rd
We might not control humanoid robots from the comfort of our couch like the movie Surrogates in 2009 but there is definitely an increase in our daily interactions, both personal and professional through virtual means of communication. As an increasingly large number of business owners embrace several forms of virtual events as a cost-effective means to achieve a handful of business goals, it is also vital to ensure at the same time that effective communication is not traded for bottom-line savings.
It is most unlikely that meeting employees virtually through platforms like GoToMeeting Screenshare will replace the requirement of employees meeting in person, but this is more of an easy adoption which can improve the productivity of your business.
Conducting a virtual meeting – Tips to prepare
The foremost thing to decide before choosing the software is to decide who the audience is going to be and what information will be shared. It is best for presenters to design their data or their presentation as per the environment they are about to present. Taking a presentation which you gave in front of a live audience showing it to a virtual audience and predicting the same results is something like a far-fetched dream.
Considering the technical requirements and tools
The best part of online meeting technology is that it is super easy to use. On one hand, large groups and small businesses can simply utilize video conferencing solutions from companies such as Avoira through their desktops. Smaller groups or individuals, on the other hand, can just consider utilizing their laptops and webcams, rendering both quite similar. Of course, any video conferencing session conducted also requires a stable internet connection, which can be established with the help of a broadband network. Remember that the most effective web conferences are those which utilize the right technology which is needed. It might be easier to use an already established live webcast platform rather than trying to do everything yourself. Keep it simple as that is the best way to allow people to focus on the message and less on the technology.
Learning the etiquettes of conducting a virtual meeting
The ultimate key to successful video conferencing is to remember the fact that you’re in a meeting. Pay full attention to the participants of the conference like you would if you were conducting the conference in the same room. Don’t get distracted by web surfing, email or texting and try to avoid eating and drinking in between conversations.
Dos of video conferencing etiquette
- Do present your courteous self
- Do speak coherently
- Do move around naturally and slowly
- Do keep minimum body movements
- Do dress properly
- Do keep an eye contact by looking straight to the camera
- Do make an animated session
- Do have fun and be yourself
Don’ts of Video conferencing etiquette
- Don’t shout over the mike
- Don’t make sounds that are distracting
- Don’t interrupt other speakers
- Don’t wear noisy jewelry
- Don’t continue with your side conversations
- Don’t cover the microphone
Therefore, if you’re not into video conferencing yet but you feel the urge to do it, make sure you take into account the above mentioned advice on how to conduct a virtual meeting and the etiquettes you should follow. Try your best to make it a success.
Feb 23rd
We might not control humanoid robots from the comfort of our couch like the movie Surrogates in 2009 but there is definitely an increase in our daily interactions, both personal and professional through virtual means of communication. As an increasingly large number of business owners embrace several forms of virtual events as a cost-effective means to achieve a handful of business goals, it is also vital to ensure at the same time that effective communication is not traded for bottom-line savings.
It is most unlikely that meeting employees virtually through platforms like GoToMeeting Screenshare will replace the requirement of employees meeting in person, but this is more of an easy adoption which can improve the productivity of your business.
Conducting a virtual meeting – Tips to prepare
The foremost thing to decide before choosing the software is to decide who the audience is going to be and what information will be shared. It is best for presenters to design their data or their presentation as per the environment they are about to present. Taking a presentation which you gave in front of a live audience showing it to a virtual audience and predicting the same results is something like a far-fetched dream.
Considering the technical requirements and tools
The best part of online meeting technology is that it is super easy to use. On one hand, large groups and small businesses can simply utilize video conferencing solutions from companies such as Avoira through their desktops. Smaller groups or individuals, on the other hand, can just consider utilizing their laptops and webcams, rendering both quite similar. Of course, any video conferencing session conducted also requires a stable internet connection, which can be established with the help of a broadband network. Remember that the most effective web conferences are those which utilize the right technology which is needed. It might be easier to use an already established live webcast platform rather than trying to do everything yourself. Keep it simple as that is the best way to allow people to focus on the message and less on the technology.
Learning the etiquettes of conducting a virtual meeting
The ultimate key to successful video conferencing is to remember the fact that you’re in a meeting. Pay full attention to the participants of the conference like you would if you were conducting the conference in the same room. Don’t get distracted by web surfing, email or texting and try to avoid eating and drinking in between conversations.
Dos of video conferencing etiquette
- Do present your courteous self
- Do speak coherently
- Do move around naturally and slowly
- Do keep minimum body movements
- Do dress properly
- Do keep an eye contact by looking straight to the camera
- Do make an animated session
- Do have fun and be yourself
Don’ts of Video conferencing etiquette
- Don’t shout over the mike
- Don’t make sounds that are distracting
- Don’t interrupt other speakers
- Don’t wear noisy jewelry
- Don’t continue with your side conversations
- Don’t cover the microphone
Therefore, if you’re not into video conferencing yet but you feel the urge to do it, make sure you take into account the above mentioned advice on how to conduct a virtual meeting and the etiquettes you should follow. Try your best to make it a success.
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