Preparing and organizing yourself for a business trip requires adequate planning for the trip to be successful. In as much as business trips are not vacations, the preparation process is similar except for a few areas. Here is how you can ensure your business trip is a success.

1. Prepare your travel documents

If you are going for an international trip, you may be required to have documents such as visas and passports and at times mandatory vaccinations depending on the country. It is advisable to find out if your country has a consulate or embassy in the country you are travelling to just in case you encounter an emergency or any danger.

2. Check travel advisories

Due to safety concerns that may affect travel to particular regions, governments issue travel advisories. This may be because of some reasons such as health risks, terrorism or natural disasters.

3. Make travel and accommodation arrangement

Check or make hotel bookings, airline tickets or car rentals in time. When planning the dates and reservations also consider local and religious holidays since some businesses and restaurants could be closed.


4. Put together an itinerary

Have a work schedule and in it include the hotel name, telephone number, address, reservation number meeting places and hosts names, meal arrangements and entertainment.

5. Pack only what you need

Take your cell phone, laptop, brochures, shaving kits or cosmetic bag. Remember to take with you medication and glasses or contact lenses if necessary. Leave any unnecessary luggage that may become cumbersome on the way.

6. Have access to money

Find out the currency exchange rate in the country you are travelling to. Find out if your bank or Credit Card Company has partners internationally; you may not want to be denied access to ATM services or your credit cut off!

7. Learn some new basic social skills

Take the time to learn a few most commonly used phrases such as Hello or Lets seal the deal as this will help you get around and will also impress your clients. Some countries practice certain etiquette methods for example for greetings in Japan; bowing, while in Switzerland; kissing three times on the cheek. You can take the time to attend cross-cultural seminars to be informed of any negotiating styles or gift-giving customs that may turn out to be embarrassing when not observed.


8. Make sure someone knows your trip plan

Give your assistant or any other employee a copy of your itinerary. A close friend or relative may also have a copy of the same. In case you fail to arrive when you said you would, they can initiate a search with very accurate information on your whereabouts.

9. Plan to stay connected

You can find out from your cell phone service provider if international calling is available in the country you are visiting. If not, you can use Skype on your laptop or rent a cell phone from a company such as TripTel, which are in airports around the world.

10. Protect yourself

You can get a policy to cover medical costs for an injury or sudden illness abroad. When choosing business travel insurance, always have in mind that different destinations pose different risks. Most policies do not cover acts of war, civil disorder or riots.

So, as you go for that business trip, remember to represent your company in a professional manner and maintain healthy business relations. Keep your company’s information confidential and always back up your work information to avoid losing crucial business information. For more information about hotels and accommodation in Honolulu, visit Hipmunk’s guide to Honolulu.

This article was written and provided by Fiona Moriarty of Hipmunk, the ultimate platform for all your travel needs.